Executive Committee/Executive Board
There shall be an Executive Committee composed of the Elected Officers of The Chapter and the chairmen of the standing committees. The term of office of the members of the Executive Board shall be concurrent with the terms of their elected or appointed office.
The Executive Board shall meet at the call of the President and shall be responsible for the transaction of routine business between the regular meetings of The Chapter. The Executive Board shall be empowered to act, on behalf of The Chapter, in situations of emergency; provided that a full and complete report is made to The Chapter of such actions at the next regularly scheduled meeting, and provided no further action taken by the Executive Board be contrary to any expressed policy of The Chapter. An emergency 9 | F B S is defined as a situation that needs immediate attention before the next regularly scheduled chapter meeting that would otherwise cause a negative impact to The Chapter and Phi Beta Sigma Fraternity.
The term of office for appointed members of the Executive Committee shall coincide with Article 3, Section 7a of the constitution.
Elected Officer Positions and Duties
The president, acting on behalf of The Chapter, shall establish a Program committee using the following programming guidelines on or before the occasion of the first regular Chapter meeting of each year: This committee shall be chaired by the 2nd Vice-President.
Article III – Officers, Terms of Office, Removal from Office, Elections and Qualifications
Section 1. The Elected Officers of The Chapter shall be The President, The 1st Vice President, The 2nd Vice President, The Secretary, The Treasurer, and The Director of Publicity. Section 2. The Elected Officers of the Chapter shall be designated members of the Executive Committee.
Section 3. The president shall, with the consent of The Chapter, appoint a parliamentarian.
Section 4. The officers, with the exception of the parliamentarian, shall be elected in January of the year of the Regional Conference.
Section 5. No officer with the exception of the Parliamentarian may serve more than two successive terms.
Section 6. The president, with the advice and consent of the Executive Committee, may appoint such other officers as The Chapter may decide by resolution.
Section 7. The term of office, of an elected officer, shall begin March 1st of a Regional Conference year and end February 28th of the next Regional Conference year.
(a) Term of office is defined as 24 consecutive months.
(b) An elected officer may be subject to removal of office the moment be fails to fulfill his financial responsibilities (National, Regional, and Chapter). Any emergency situation that arises that prevents an officer from fulfilling their financial obligations shall be reviewed and voted upon by the remaining Executive Board members on a case-by-case basis for the officer to retain or be removed from said office.
Section 8. The Chapter may remove any officer for misfeasance, malfeasance or non-feasance in office or for conduct that tends to hold the Chapter or the Fraternity up to ridicule or contempt, or which tends to bring discredit upon The Fraternity or The Chapter; provided that written charges shall have been served upon such member by registered or certified mail at his last known address, and provided further that he shall have been given at least 30 days to answer such charges prior to any such removal.
Section 9. No officer shall be removed under the provisions of this article unless his removal shall have been agreed to by at least two-thirds (2/3) vote of Quorum of The Chapter (present and voting), after a personal hearing has been granted.
Section 10. Any officer removed under this article shall thereafter be ineligible to hold office in The 8 | FBS Chapter for 48 months. Section 11. The Chapter shall convene at a formal hearing for the removal of an officer under this provision to provide answers to such charges brought forth. (a) In the event an elected officer is removed from or vacates office, an Executive Committee member will assume that office until a special meeting is called. The special meeting will present a replacement for the reminder of that elected officer’s term.
Section 12. No member shall be nominated for or elected to any office unless he shall have been an active member of The Chapter for at least twelve (12) consecutive months. Active is defined as satisfying all financial obligations on all three levels (National, Regional, and Local); registered and attend the most recent State Meeting/Regional Conference/ or Conclave; have not accumulated more than four (4) unexcused absences to the chapter meetings during the year of the nomination. An unexcused absence is defined as being absent without notification to the Secretary, prior to a meeting being called to order.